Plan Your Project
YOUR PROJECT PLAN Planning is key, and it’s worth taking a bit of time to make sure you have everything covered. Sit down and draw out a plan for the coming months. Often it is easiest to work backwards from the opening of your event.
- KEY DATES Opening and closing of your event, festival dates, and major events or holidays that you already have planned between now and then, funding deadlines, marketing deadlines etc.
- BUDGETING How are you going to pay for your event?
- VENUE Lock in your venue as soon as you can, as this may dictate the parameters of your event including dates, capacity, tech requirements etc.
- MARKETING No one is going to come to your event unless you tell them about it! Refer to our ‘Marketing your Event’ section for more detailed guidelines and suggestions.
- STAFF / ARTISTS / VOLUNTEERS Who will you need to make your event happen? Are you going to pay them, and if so, how? Have you outlined their roles and time commitments?
- RISK ASSESSMENT Risk assessment planning is about identifying potential hazards and risks to people and property as a direct result of your event, and minimising the possibility of these happening. It’s a requirement that a risk assessment is done for venues, a template is in our Application Resources
- INSURANCE All Desert Festival venues MUST have their own Public Liability Insurance. The Desert Festival takes out public liability and volunteer cover for all Hub venues, but projects in other venues will need to negotiate cover with their respective venues. We strongly recommend you look into taking out your own performers’ insurance.
- DOCUMENTATION If you can, try to arrange for your event to be photographed, or better yet, filmed.
- YOUR BUDGET Budgets are key to the success of your event. Darwin Fringe have created a Basic Budget tool for you to use to help you create your Budget. Grab it here and make it work for you
- Desert Festival 2017 registration is $23. This covers: your event being part of the festival, the support of our Festival Team and marketing in our program, website and social media. All other fees and costs associated with your event are your own, including APRA fees, travel, accommodation, royalties and performer insurance, marketing, and technical support if you’re not in the Hub.
Lanterns, Desert Festival, Alice Springs 2011